Welcome back to the Scale Your Small Business Podcast with your host, Jillian Flodstrom. A question that almost always comes up when hiring a new team member is “how many hours should they work” Today, we’re going to take a look at how you can make that choice, what to expect, and how you can maximize the efficiency and efficacy of your new hire. The best part about being an entrepreneur is you call the shots. That means you get to decide who gets hired, what tasks they do, and how many hours yo...
Jul 15, 2021•10 min•Ep. 49
Organizing paper can be daunting, especially when you have a giant pile of it and it's overwhelming. The key is just getting started. Today on the Scale Your Small Business Podcast, Jillian is breaking down her systems for calming the chaos when it comes to filing storage and organization. A powerful tool when organizing paper is the 43-folder system. In this system, you have one folder for each month. Within each month are folders 1-31--one for each day. Hanging folders work best because you're...
Jul 08, 2021•10 min•Ep. 48
Thanks for tuning into the Scale Your Small Business Podcast with your host, Jillian Flodstrom. Today, we’re taking a close look at DISC profiles. These assessments have the ability to offer insight into your communication, as well as your teams. This powerful tool can lead to better, healthier personal and working relationships. Let’s talk about it. DISC profiles get their name from four distinct categories of personality types: decisive, interactive, stabilizing, and cautious. Each of these as...
Jul 01, 2021•6 min•Ep. 47
This week on the Scale Your Small Business Podcast with your host, Jillian Flodstrom, we’re breaking down hiring a virtual assistant or freelancer. There’s a lot to unpack when you start to consider outsourcing work that means a lot to you, and even more logistical things to keep in mind. But with the right attitude and a little insight, you’ll be happy you have the help--and talent--that’s out there. A question that’s often asked is “how do I pay my freelancers and virtual assistants?” First th...
Jun 24, 2021•11 min•Ep. 46
This week, Jillian is tackling overwhelm. So many people are finding themselves with too much on their plate, not enough hours in the day, and become paralyzed by the number of tasks that pile up, seemingly out of nowhere. But, there is light at the end of the tunnel, and today we’re talking about systems that can get you through your day. Before we dive into Jill’s Get Clear System, it’s always important to remind ourselves that ‘no.’ is a complete sentence all by itself. Not every ‘no’ needs a...
Jun 17, 2021•8 min•Ep. 45
This week on the Scale Your Small Business Podcast, Jillian is breaking down best practices for storing, sharing, and saving important information. In a professional world increasingly dictated by technological advancement, it’s crucial that you stay ahead of the curve when it comes to taking care of your business’s virtual and online data. Let’s talk about some of the easiest tools you can employ today to get started. There are a few different possibilities for sharing and saving files for your...
Jun 10, 2021•6 min•Ep. 44
Thanks for joining us for this week’s episode of the Scale Your Small Business Podcast with your host, Jillian Flodstrom. The journey of building and scaling a business is filled with a few dangerous pitfalls that can spell doom for your business. However, it’s certainly possible to get ahead of those problems and prepare yourself and the work you do so you can grow rapidly, and in a healthy way. The first challenge you may have to overcome is identifying busy work vs. productive work. Are you a...
Jun 03, 2021•13 min•Ep. 43
Thanks for joining us on another episode of the Scale Your Small Business Podcast with your host, Jillian Flodstrom. This week, we’re going to take a close look at scaling your business and brand through social media. It can be a daunting task to dive into, but with the right mindset and proper preparation, you can make an impact. The number one thing to remember when you’re jumping into a presence on social media is to be consistent. Yes, you can plan for things, but plans change. What makes th...
May 27, 2021•8 min•Ep. 42
This week on the Scale Your Small Business Podcast with Jillian Flodstrom, Jillian is answering the question: “how do I give back to my business?” Often, entrepreneurs may have an aversion to posting about giving back on social media out of fear of being misinterpreted and coming off as shallow. But in reality, there is a lot that goes on behind the scenes that should be praised and replicated. Let’s talk about some ways you can start doing just that. First, offer your services to the community....
May 20, 2021•6 min•Ep. 41
Welcome back to the Scale Your Small Business Podcast with your host, Jillian Flodstrom. Today, Jillian is going to share a few of her personal strategies that have made an immediate impact on both her professional and personal lives. From the tactical to the intangible, there are plenty of small changes and pivots you can make to see real growth. Jillian’s first tip is that you get one day to wallow. Whatever happens or has happened to you, whether it makes you upset, angry, or some concoction ...
May 13, 2021•8 min•Ep. 40
This week, we are going to break down a few of the most useful, most effective, and easiest to use backend systems that you can implement and see an immediate impact on your business. There are plenty of important front-end, client-facing processes, but without a solid foundation behind the scenes, you may not be getting the most out of your business. Let’s talk about it. The first backend system we’re going to touch on is appointment software. Having consistent, clear appointment scheduling sof...
May 06, 2021•6 min•Ep. 39
Welcome back to the Scale Your Small Business Podcast with your host, Jillian Flodstrom. Today’s topic is an important one--transitioning your in-person business to be fully or partially virtual and online. This can be a daunting task, but we’re going to run through some actionable tips that will help smooth out the process and result in more business and less stress for you and your operation. First, consider getting a business phone number. Having an online VoIP allows you to keep your work an...
Apr 29, 2021•11 min•Ep. 38
This week, we’re answering the question “what is an LLC?” An LLC, or limited liability corporation, is one type of legal entity that can be formed to operate your business. It can certainly be intimidating to consider making this switch, but it's important that you know what it is. Today, we’re going to break down the pros and cons of becoming an LLC. As we saw before, an LLC is or limited liability corporation is one type of legal entity that can be formed to operate your business. LLCs are pop...
Apr 22, 2021•8 min•Ep. 37
Welcome back to the Scale Your Small Business Podcast with your host, Jillian Flodstrom. This week, we’re diving into the namesake of the show--scaling your business. There are a number of steps you can take to effectively grow a healthy business, but first, you need to lay the foundation. Today, we’re talking about a few actionable steps you can take to see an immediate impact. On a weekly basis, log on to your bank accounts. Not only to check your balances, to ensure things were paid on time, ...
Apr 15, 2021•7 min•Ep. 36
Welcome back to the Scale Your Small Business Podcast with your host, Jillian Flodstrom! This week, we’re talking about choosing a life insurance policy. This is an incredibly impactful and important choice that can often leave your head spinning. But, if we take it slow, break it down, and walk through the process, you’ll come out informed and confident in choosing a plan that works for your and your loved ones. As you get started selecting a life insurance policy, consider where you are in the...
Apr 08, 2021•5 min•Ep. 35
This week’s topic on the Scale Your Small Business Podcast is a hot one. Every successful business utilizes technology, but how can you ensure your company is making the most of the software you have? This week, we’re breaking down what programs you should have to streamline, organize, and scale your small business. First things first: if you’re going to look into purchasing or implementing new software or technology, make sure you check with your team--especially your back-end team and accounta...
Mar 25, 2021•4 min•Ep. 34
Today’s topic is an important one and one that you simply can’t ignore as a small business owner. Separating your business and personal expenses is a crucial aspect of running a successful business and plays a huge role in the health of you, your employees, and your company. The longer you commingle things, the harder it's going to be to separate them. Let’s talk about it. Before you get started, make sure you’re surrounded by professionals who can help you transition to a business tax ID, or if...
Mar 18, 2021•6 min•Ep. 33
This week’s topic is a tough one, and it’s something that many business owners have done and every business owner hates to do. Firing an employee is a difficult, albeit necessary measure that can often leave your work better than it was. However, there is a right way to do it--with empathy and compassion. Today, we’re talking about some tactics you can use to make sure you’re equipped. The most important thing that you have to remember is that this is not only a difficult conversation for you, b...
Mar 16, 2021•7 min•Ep. 32
Welcome back to the Scale Your Small Business Podcast with your host, Jillian Flodstrom.This week, we’re going to talk about quarterly distributions. Everyone’s favorite question for their accountant is “how much money do I get to spend?” When the answer isn’t what you want to hear, it can be frustrating. But, there is a way to see the money you earned and spend it how you want. Let’s talk about it. In Mike Michalowicz’s book Profit First , he talks about moving your money into different account...
Mar 11, 2021•7 min•Ep. 31
Welcome back to this week’s episode of the Scale Your Small Business Podcast with your host, Jillian Flodstrom! Many small business owners are looking to uplevel their practices as they expand by joining Mastermind groups. While these communities are incredibly powerful tools to help you take the next step, it’s important to be intentional about where you spend your money, what groups you join, what they offer, and how you can maximize your experience. Let’s take a look at those questions! To pr...
Mar 04, 2021•16 min•Ep. 30
Welcome back to the Scale Your Small Business Podcast with your host, Jillian Flodstrom. If you’ve been a solo entrepreneur for any amount of time, you probably know that you need help. Everybody tells you that you need help, but you have no idea who this first person that you should hire, what they should do, who they should be, maybe even what to look for. Today, we’re answering the question: who should be my first hire? Hiring can be emotionally draining. It can also be expensive. You want to...
Feb 25, 2021•9 min•Ep. 29
Title: Empowering Your Evening Routine Quotes from this episode “The entire day can go by, you fall into bed exhausted and you're like, "What did I get done? What happened today?" “I'm a growly bear if I don't get enough sleep.” “Sometimes my brain is going a million miles an hour, so I always have a journal by my bed too so if there's something that I think of in the middle of the night, I will write that down.” “Getting sleep is super important.” Shownotes Just as important as gearing up for y...
Feb 18, 2021•6 min•Ep. 28
On this week’s episode, we’re going to talk about morning routines. We’ll take a step by step walkthrough of Jillian’s process in the morning and how each aspect brings something new, productive, and effective to the table. With the right tools and the right mentality, you can set yourself up for a good day, every day. Start your day early--Jill wakes up at 5:45 to get her routine started. If you’re not used to waking up that early, or you find yourself clinging to your bedspread in the cold mor...
Feb 11, 2021•9 min•Ep. 27
Today, we’re taking a look at a super useful tool that helps you visualize your work, limit your work in progress, and maximize your efficiency. The Kanban Board is an organizational poster-style home for your tasks, projects, and important reminders. A simple, three-sectioned board divided into quarterly goals. If you’re looking for a way to keep your eyes on the prize, this is the way to go. The Kanban Board’s three columns use Post-it notes--to-do, doing, and done. On each post-it note, you’r...
Feb 04, 2021•10 min•Ep. 26
The question we’re answering today is this: how often should you meet with your team? It can be difficult to balance over and undermanaging, and thinking about team-meetings can be overwhelming. How much is too much? What is too little? What other forms of communication work? Let’s dive into today’s episode and find out. Jill’s team meets once a week. She feels like this is a good balance of checking on what happened last week and also getting ready for the week coming up. But that doesn’t mean ...
Jan 27, 2021•4 min•Ep. 25
We’re all about saving time, being efficient, and being productive. When you’re in the business of producing content, there’s a practice many utilize to get material ready ahead of time: batch filming. You’d be surprised at how much content you can pump out in a short period of time when you allow yourself to sit down and get to work. Certain periods of the year are going to be busier than others for your business, that’s just how it works. And in times where there is a holiday or another engage...
Jan 21, 2021•9 min•Ep. 24
Sometimes, when a person leaves your company things can, unfortunately, go south. Perhaps this person managed content, finances, or even crucial data. Today’s question is a big one: how do I protect my business information from someone who has access to everything? There are steps you can take before you even hire a person to make sure your business is secure. You want to set up your business to be able to shut off access easily, and there are ways to do that in just a few clicks. If you’ve made...
Jan 14, 2021•11 min•Ep. 23
Today's question is this: when do I know the right time to invest in technology? There are certain things that can make my life easier, but those come with a pretty hefty cost. So if you’re evaluating if it's worth it to get that technology, tune in to hear Jill’s process on determining what to spend money on. The first step is obvious: do your research. Consider what problems this piece of technology or program solves for you. Does it solve more than one problem? Is there a system that you’re c...
Jan 07, 2021•9 min•Ep. 22
Today, the question Jill’s answering on the podcast is “"How do I create a monthly budget?” This is an essential task that is going to benefit you in the long run. How do you prepare for slower months? How do you maximize a smaller budget? How can we make our money do push-ups? This week, we’re digging into everything budgets. First things first: it’s time to print out the last three months (at least) of bank statements from all of your accounts. Get these organized by month so you can start to ...
Dec 31, 2020•12 min•Ep. 21
How do we keep track of our priorities? How do we know what we should be prioritizing in the first place? Are there places you can make those priorities more efficient? These are all questions Jill is tackling in today’s episode. Making your business run smoothly while maintaining your sanity is essential. Let’s break down how you can do just that. First things first: organize your task list and identify things that will take you two minutes or less. This time is longer than it seems with it’s h...
Dec 24, 2020•6 min•Ep. 20
