In todayâs world, where tech seems to change every week, how do you build systems that last? In this episode, weâre diving into why platform-agnostic systems are key to sustainable business growth. You donât need to be at the mercy of the latest shiny toolâwhat you need is a set of systems that work for your business, not the other way around . Weâll cover: ⢠What are platform-agnostic systems? Why focusing on systems that arenât tied to specific tech is crucial for future-proofing your business...
Apr 07, 2025â˘15 min
Still feeling like ChatGPT is more work than itâs worth? Youâre probably missing a few key tweaks that could save you hours - literally. In this episode, Iâm sharing five small but mighty adjustments you can make to your ChatGPT account today to get better , faster , and more accurate results - without constant rewriting or frustration. Weâll cover: The setting that instantly makes ChatGPT sound how you want with every new chat How to stop wasting time with outdated memory A simple way to organi...
Mar 25, 2025â˘18 min
AI is changing the coaching industry right now - and if youâre not paying attention, youâre already behind. In this episode, weâre diving into: Why AI isnât replacing great coaches - but it is exposing those who lack depth The biggest shift happening in coaching and why clients are using AI for instant answers How ChatGPT is making surface-level coaching irrelevant The key differentiator between coaches who thrive in the AI era and those who get replaced How to use AI to improve your coaching , ...
Mar 18, 2025â˘24 min
If youâve ever felt like your content is scattered across a million notes, Google Docs, and random bursts of inspiration, this episode is for you. Iâm sitting down with my client & friend Mia Poklepovich , founder of The Freedom Therapist and OT Inspire Australia , to talk about how she went from posting on the fly and scrambling for content ideas to running a smooth, flexible, and actually fun content system inside Notion. In this episode, we break down: The mindset shift Mia had to make to...
Mar 11, 2025â˘31 min
Most people are still using AI like itâs 2023 - throwing in prompts, hoping for magic, getting frustrated, and giving up. If thatâs you, thatâs why youâre stuck. AI isnât just a tool. Itâs not glorified Google. It should be a strategic business partner that works with you. If youâre not using it that way yet, youâre leaving money and momentum on the table. In this episode, I break down: The biggest mistakes people make when using ChatGPT (and why itâs failing them) How to train your AI like a te...
Feb 25, 2025â˘19 min
Coming in hot for 2025 with a little tough love - if youâve ever thought, âSystems just donât work for meâ , hate to break it to you, babe, but it might not be the system⌠it might be you. đ In this episode, Iâm breaking down: The real reason your systems feel broken (hint: itâs not the tool) Why jumping between platforms isnât the solution (and what is) How to instantly tweak your systems to make them work for you The one habit that will make or break your productivity If youâve been blaming A...
Feb 18, 2025â˘16 min
In this episode, I'm going to share how I recommend navigating the evolving landscape of content creation as we head into 2025. With the online world changing faster than ever, having a robust content system is crucial for standing out and driving business growth. Here's how you can develop a strategy that not only supports your financial goals but also aligns with your personal values and business vision. We'll discuss: Conducting a Content System Audit : Learn how to evaluate your existing con...
Dec 11, 2024â˘23 min
In this episode of Effortless Online Systems , we're talking all things Notion and why itâs become a must-have tool for many online business owners. Whether youâre looking to streamline content creation, centralise business information, or improve client collaboration, Notion might be the game-changer you need for 2025. Discover how Notion fits into your tech stack, the problems it solves, and how to decide if itâs the right tool for your business. What Youâll Learn in This Episode: What Notion ...
Dec 03, 2024â˘21 min
In this episode of Effortless Online Systems , we're diving into the world of genuinely free tools that can empower your business to scale efficiently and effectively - without breaking the bank. We'll explore the free tools I use and love: Google Looker Studio : An advanced data visualisation tool that integrates seamlessly with your Google accounts. Discover how you can keep real-time tabs on your business performance and effortlessly identify trends that guide strategic decisions. Notion : No...
Nov 26, 2024â˘17 min
In today's episode, we're thrilled to have Yosra Musa from Small Seed Consulting join us to delve into the nuanced world of strategic planning for small businesses. Yosra shares her expertise on the underestimated importance of strategy in businesses of all sizes, highlighting the distinct challenges faced by small business owners who wear many hats. We discuss the pivotal role of KPIs, the benefits of business retrospectives, and the concept of capacity and growth. Yosra also provides practical...
Nov 18, 2024â˘36 min
Get the Summer Operating System here! In this episode of Effortless Online Systems , weâre diving deep into one of the most overlooked areas of business growth: operational readiness. Many business owners dream of scaling, but not every business is truly ready for it. Without the right systems in place, scaling too quickly can lead to burnout, overwhelm, and operational chaos that puts your business stability at risk. Today, weâre exploring the four operational red flags that signal your busines...
Nov 13, 2024â˘22 min
Balancing relaxation and revenue during vacation season doesnât mean choosing one over the other. In this episode I'm sharing my exact planning process so that you can have a profitable AND restful summer. We'll discuss: Defining what your summer vacation looks like and align it with both tangible (like revenue) and intangible (experiences) goals. Determining revenue needs and outline your marketing strategy to keep business momentum even when you take a break. This might involve batch content c...
Oct 29, 2024â˘29 min
Today we're going a little off-script from my usual content with a fun summer themed guided visualisation. Today's episode is designed to help you envision what your ideal, balanced and profitable summer season can look like, so that you can turn that vision into an action plan! You'll get my audio guided visualisation, but listen to the end of the episode for my ChatGPT prompts too so you can use the magic of AI to create an incredibly descriptive story you can come back to again and again. Lov...
Oct 09, 2024â˘17 min
Ally Anderson is a data backed marketing consultant who works with entrepreneurs to ensure that when it comes to their marketing, they're putting their time, energy and money in the right places. I know data isn't always the sexiest thing to talk about, but we really broke it down in this episode. Ally was so amazing at making it so easy to understand why the data is important and what metrics you can start tracking in your business right now. She has worked with clients to double their conversi...
Sep 30, 2024â˘34 min
If you're anything like me, spring and summer are the seasons of ideas and innovation in your business. But what do you do with all these random ideas and screenshots of inspo taking over your phone. Introducing, your Idea Management System - aka the Idea Library. In this Build It Episode you can listen alongside me as you set up your own Idea Management System in a simple but effective way so you never miss an idea or forget why you saved that snap for inspiration! Loved this episode? Don't mis...
Sep 24, 2024â˘20 min
It's a familiar tale right - business owner quits 9-5 to work 7-10 instead? Maybe it's not quite that dramatic for you, but you still feel like you're always 'on', don't remember the last time you took a holiday, and even when you do, it feels like you're always one step behind a to-do list that just doesn't stop. I've been there too. So in today's episode, I'm breaking down: The telltale signs you've become your own worst boss How to turn the ship around 3 key systems to help you work less and ...
Sep 18, 2024â˘22 minâ˘Ep. 89
Want to enjoy a stress-free summer while your business keeps running smoothly? In this episode, Iâm sharing some of my go-to tech tools that make it easy to automate, organise, and manage your business. Whether itâs project management, social media scheduling, or client communication, these tools are perfect for staying balanced and productive all summer long. Hereâs what weâll cover in this episode: The best project management tool to keep your tasks on track while youâre on vacation. How to sc...
Sep 09, 2024â˘13 min
Think summer means a slowdown for your business? Think again! In this episode, weâre busting the myth of the summer slump and showing you how to turn the âslowâ season into a time of growth and profit. Iâll be sharing strategies like automated marketing campaigns and summer-themed promotions that will keep your business thriving, even while youâre enjoying some downtime. Plus, Iâll introduce you to the Summer Operating System (SOS) â your essential tool for making this summer both profitable and...
Sep 02, 2024â˘14 min
Thinking about taking some time off this holiday season without worrying about your business falling apart? In this episode, weâre talking about how to create an out-of-office workflow that keeps things running smoothly while youâre enjoying your break. Whether youâre flying solo or working with a small team, these practical tips will help you streamline your tasks, automate key processes, and make sure nothing gets missed. Weâll chat about setting clear goals, batching tasks, automating your da...
Aug 26, 2024â˘14 min
Let's talk about Thrivecart. It's my go-to checkout recommendation for those running a course, digital product or coaching based business, and so today I want to share my genuine thoughts about the platform (especially in light of some recent issues) and discuss how to know if it's right for you. Overview of ThriveCart as checkout software Impact of recent issues on ThriveCart's reputation Payment plan design and flexibility The ability to build out funnels, order bumps, upsells, and downsells w...
Aug 19, 2024â˘13 min
In today's episode I walk you through creating systems for feedback and testimonials inside your programs and services. We all know how supportive having client testimonials is to our marketing, but getting feedback is also a crucial step to improving your programs and helping your clients get results! You'll learn: The relationship between feedback and testimonials The structures and templates you need in a feedback system When and how to ask your clients for feedback and testimonials How to us...
Aug 05, 2024â˘21 min
Let's build a client birthday process! In today's episode, I'm going to walk you through creating a process to celebrate your clients (and team) on their birthdays! This is a fun, easy process to put in place to help create more engagement and loyalty with your clients. Make sure you open up a Google Doc and we'll get started! You'll learn: Why I love creating processes around client or team birthdays When and how to capture birthday information Where to store your client birthdays for easy acce...
Jul 29, 2024â˘16 min
Today's guest is Yuval Ackerman, an ethical email strategist and consultant who helps B corps and personal brands turn their subscribers into their biggest F.A.N.s. She's also a food lover (especially pasta) and a full-time nomad on a mission to find a place to call home. In this episode we spoke about: The importance of being curious about your audience and subscribers Using audience insights to create bespoke email strategies Redefining email marketing best practices & adapting to change i...
Jul 22, 2024â˘27 min
Let's talk about Slack baby đś I'm a Slack convert going on 3 years now and you won't catch me going back to Voxer (in fact, if you're offering Voxer support it's a bit of a turn off for me now đŹ) So let's talk about why I love Slack. In this episode, you'll hear: My journey and frustrations with communication tools. The features I was looking for when it came to client & team comms. How we migrated clients (and our clients' clients) to Slack. Why I think Slack is best in class software for...
Jul 15, 2024â˘23 min
In today's episode I walk you through a post-launch debrief so you can know why it's important, what to include, and how to use your debrief to launch better next time! You'll learn: When, how and why to do a post-launch debrief The types of information to gather for a full picture view of your launch How to turn data into actionable insights so you can make improvements now and in the future. Let's dive in! Loved this episode? Don't miss out! đ Subscribe to the Effortless Online Systems podcas...
Jul 09, 2024â˘18 min
Let's build your lead tracker together! In today's episode, I'm going to walk you through setting up your own personalised lead tracker so you can find and nurture the leads in your business. So make sure you're in front of your computer for this one! You'll learn: The importance of lead tracking and why this is such an underrated tool in business. The types of information to add to your lead tracker and where to find it. The tech and tools I recommend and exactly how I set it up How to add auto...
Jul 01, 2024â˘25 min
Today's guest is Natalie Koussa, a Podcast Tour Strategist and Message Mixologist who helps coaches and online entrepreneurs turn their message into a movement by speaking on podcasts. She's the founder of The Speakeasy (a group programme for best kept secret entrepreneurs ready to grow their industry leadership by speaking on podcasts) and Podcast Tour Tonic (a done for you service for coaches and online entrepreneurs who want to go on a brand and business-growing Podcast Tour, without sending ...
Jun 24, 2024â˘28 min
In today's episode, I want to talk you through the process, what led to our decision around changing our Email Marketing Provider (ESP), what my recommendations are now, and the importance of having the right tools in your business that work for you and the way you need them to work for the business. You'll learn: Why we're changing email platforms My criteria for choosing any tech tool for your business My email marketing service recommendations Want to join our mailing list and snag 20% off yo...
Jun 17, 2024â˘19 min
In today's episode, we'll be discussing the powerful data you need to capture to boost your sales this year. But, don't worry, we're not delving into the usual numbers and percentages. Instead, we'll be focusing on the qualitative, voice of customer data that will help you create irresistible offers tailored to your audience's exact needs. You'll learn: How to ask the right questions at the right time The 4 key places to capture invaluable lead data 5 impactful ways to use this data to drive sal...
Jun 10, 2024â˘17 min
Welcome to the Effortless Online Systems podcast! I'm Nivek Harrison, your host, and I'm excited to take you behind the scenes of successful online businesses. As an Online Business Manager, Systems Strategist, and Agency Owner, Iâll be sharing my insights on the best systems, tech, and processes that keep online businesses running smoothly. Weâll chat about everything from automation and AI to project management and paid traffic, covering all the operational details in between. Youâll get an in...
May 29, 2024â˘1 min
