Have you ever felt allergic to networking events? Allergic to being “the brand,” or just plain overwhelmed by the loud, shiny world of online business… you’re gonna want to hear this one. 👀✨ Because in this episode, I’m sitting down with Dr. Melvin Varghese—psychologist, podcaster, and the original Quiet Builder. Now, Melvin didn’t take a single business or marketing class. No MBA. No corporate blueprint. Just a deep love for meaningful work, a steady commitment to service, and a whole lotta cu...
Jun 20, 2025•45 min•Ep. 216
Let’s be real - most therapists were trained to be the calm in the storm. Stay grounded. Stay humble. Stay in your neatly labeled little lane. 🙃 But what happens when a therapist doesn’t play small? When she starts questioning shady practices, calling out corporate nonsense, and using her voice online to shake things up? Well, it looks a lot like Candice Thompson. In this episode, Candice shares how a casual preschool drop-off convo turned into a deep dive into LinkedIn... and how LinkedIn turn...
Jun 06, 2025•41 min•Ep. 215
What if the structure of your group practice is actually holding you back? The hierarchy. The unspoken rules. The way you’ve always done things. It might be time to shake it up. In this episode, I talk with therapist, consultant, and unicorn-in-human-form Sarah Buino about the dysfunction that shows up behind the scenes in group practices — and what to do about it. Sarah runs Group Practice Revolution, a bold new platform that supports both practice owners and employees. She’s on a mission to re...
May 23, 2025•41 min•Ep. 214
Consent isn't just paperwork. It's protection, prevention, and partnership. You might be surprised to hear this, but informed consent is your #1 risk management tool. It's also an underrated way to provide better care to your clients. This is your invitation to revisit your informed consent process. Maybe even rethink the way you're using it in your practice. What happens when a social worker turned lawyer teams up with a clinical psychologist? Listen to this episode to find out. Clinical expert...
May 09, 2025•51 min•Ep. 213
Sometimes, strangers from the internet make the best business besties. Sounds weird, but it’s true. Growing a private practice can be super lonely. And super hard. But the right community? It can make all the difference. Like the old saying goes: “If you want to go fast, go alone. If you want to go far, go together.” That’s exactly what I talked about with my friends Christy Pennison and Stephanie Korpal from The Practice Collab. In this episode, we dive into the power of community, collaboratio...
Apr 25, 2025•44 min•Ep. 212
What if you could replace ALL your marketing with a single story? And grow your practice with less effort. Yes, please. Sign me up. If that sounds awesome and almost too good to be true, give this episode a listen. I interviewed Kris Jones, a storytelling expert who turns expertise into sales success. She has a background working with major brands like Adidas, Nike and Guinness. She was also hand selected for mentorship by StoryBrand's Donald Miller. Kris explains how a single, compelling story ...
Apr 11, 2025•39 min•Ep. 211
This is one of my favorite frameworks. The 3 keys to productivity Elimination Automation Delegation I've been talking about this for years. All the way back to episode 10 of the Productive Therapist Podcast! But now it's 2025 and I have an update. The 3 keys . . . powered by AI....
Mar 28, 2025•8 min•Ep. 210
You're a caring therapist and you love connecting people to helpful resources. Especially counseling services that can change their lives. Me too! In this episode I break down an almost perfect intake call that I did a few years back. Grab our FREE resource, the Magic Call Script to learn the exact words to say to turn more callers into happy therapy clients. Also, text a friend or colleague and tell them about the Productive Therapist Podcast!...
Mar 14, 2025•6 min•Ep. 208
Fake it until you make it. Not great advice when it comes to business finances. For many years, I was just winging it. Using my undeveloped instincts to make financial decisions. Oh boy! That is until I built my money team and gained the financial knowledge I needed. It has made all the difference in the world. In this episode I interview Carla Titus, the CEO of Wealth & Worth Within. Our conversation was both fun and informative. Here are the 4 things you will learn: Understanding gross mar...
Feb 28, 2025•46 min•Ep. 209
Working with a virtual assistant can be a huge hassle. Or it can change your life. Listen to this episode to avoid the most common mistakes and find success working with a virtual assistant. Also, learn how Uriah used Notebook LM to create this engaging podcast episode from his online course, The Virtual Advantage.
Feb 14, 2025•45 min•Ep. 207
An effective follow-up process will absolutely increase your conversion rates ! People are busy and life is full. Also, many people are somewhat ambivalent about starting therapy. Your consistent helpful follow-up might be just the nudge they need to follow through on getting help. This episode provides some simple tips to improve your follow-up process. For access to our full course on streamlining your intake process, check out Intake Accelerator ....
Jan 31, 2025•6 min•Ep. 206
At Productive Therapist our virtual assistant team turns calls & clicks into clients. Every single day. Therapists want to know how we do it. We get asked all the time for our secret sauce. Here’s the thing. Creating a great first impression is vital. A potential client’s first interaction with your practice is key to helping them know, like and trust you. A good call script is an important first step in optimizing your intake process. In this episode Uriah breaks down the 7 elements of the ...
Jan 17, 2025•9 min•Ep. 205
You should fire your intake coordinator. Here me out. I found a way that you can save money and still provide great client care. No, I'm not talking about replacing a human with artificial intelligence. Something a bit more unexpected. Empowering your clinicians to do their own consultation calls. For many practices this would be a huge change. But, you might be surprised how well it could work out for you. In this episode I talk with John Clarke about his recent experiments with changing up his...
Jan 03, 2025•27 min•Ep. 204
You are losing potential clients by responding too slow. Uh-oh! If it was humanly possibly . . . You and I both would answer every single call on the spot. We would respond to absolutely every email and text within minutes. Of course that's not super realistic. Still, there are some great ways to increase your response time to new inquiries. In this episode we share tips for solo practices and group practices. If you want to grow your practice with more happy clients, don't miss this episode. To...
Dec 20, 2024•31 min•Ep. 203
You want to grow your practice in 2025. Here are the 3 best ways. Enjoy your work more Engage in community Invest in support services Listen to the episode for details on each option. Need help? Reach out to us at support@productivetherapist.com
Dec 06, 2024•3 min•Ep. 202
You want more clients. You also want your website to work for you 24 hours a day. Good news. You can have both of those things! In this episode, Uriah Guilford and Luci Carrillo share some valuable tips that you can apply to your website today. You will learn how to get more clients from your therapy website by creating: Clear messaging Clear call to action Clear next steps for new clients A Few Links: Intake Accelerator InTune Family Counseling...
Nov 22, 2024•31 min•Ep. 201
Are you using the best software for your intake process? The ultimate goal is to create a seamless intake experience. To effortlessly guide your potential client from first contact to first session. The answer: Choose the best tools and using them effectively. This will help you turn more calls and clicks into clients. Something every therapist wants! Enjoy this episode with Uriah Guilford, the Head Nerd and Luci Carrillo, the Director of British Accents. 😁 Top 3 things you will learn: The impo...
Nov 08, 2024•30 min•Ep. 200
Growing a private practice can be a thrilling and scary adventure. Every adventure needs a hero and the hero for this adventure is you! Listen to this short episode to learn more about the four stages of the private practice journey. The four main stages are: The call to adventure The initiation The transformation The return Let's talk about the therapist's hero journey! You can also read the full post here....
Oct 25, 2024•9 min•Ep. 199
Ready to dive into the world of group practice scaling? This week's guest is Nicole McCance. She's a retired psychologist turned business coach, shares her transformative journey from growing a thriving group practice in Toronto to coaching therapists on how to scale to seven-figures. Nicole provides insights into her 5-step scaling method. Simple, yet profound. We explore her passion for empowering therapists, discuss the challenges of scaling, as well as some tips on making it a smoother journ...
Oct 11, 2024•33 min•Ep. 198
Many practice owners struggle with marketing their practice. What are some simple ways to market your practice effectively? Join me, Uriah Guilford, as I share with you some simple tips for optimizing your marketing. Click to listen now!
Sep 27, 2024•9 min•Ep. 197
Here's a shocking statement. You never have to write progress notes again! Recently, Kym Tolson and I recorded a podcast episode all about using AI note writing tools. Kym is my go to person for: Insurance billing All things travel + telehealth Using artificial intelligence in private practice You don't want to miss this one. Top 3 things you will learn: Kym's favorite AI note writing tool The pros and cons of using AI note writing tools How to choose the best option for your private practice A ...
Sep 18, 2024•18 min•Ep. 196
Growing a business can be agonizing. It's quite a roller coaster. Thrilling at times 🤩 Other times nauseating 🤮 Sometimes the most boring things can lead to the most exciting things. Here's one example: Documenting and organizing your policies and procedures. Not super fun, but it will 100% help you scale your practice 📈 It’s also critical when building a team that will enable you to take a real vacation! That's the fun thing 😁 I recently chatted with Mike Bandar, the co-founder of Waybook ....
Aug 30, 2024•37 min•Ep. 195
Do you dream of taking a vacation and not having to worry about your practice? Join me, Uriah Guilford, as I share the simple (and not-so-simple!) secrets to being able to vacate your mind while on vacation!
Aug 16, 2024•5 min•Ep. 194
Does your intake person make great clinical matches? Consistently connecting your clinicians with their ideal clients. This episode shares tips that will benefit brand new intake coordinators AND seasoned ones. This is just one lesson of many from Therapy Intake Pro . Our industry-leading training for intake coordinators. It's packed with comprehensive training on every aspect of the intake process. Share this episode with your intake person. Empower them to turn more calls into clients. Every s...
Aug 02, 2024•27 min•Ep. 193
Intakes are the lifeblood of any practice. How can you optimize your intake process so you convert more callers into clients? Join me, Uriah Guilford, and my Director of Sales & Marketing, Luci, as we share some simple tips for streamlining and supercharging your intakes. Click to listen now!
Jul 26, 2024•31 min•Ep. 192
Tracking KPIs, metrics, and data is not the most exciting part of being a practice owner! But having easy access to this information can give you huge advantages as you grow your practice. Is there an easy way to track the data you need? Find out as I chat with the founder of PracticeVital, Tory Krone, about how to automate this vital part of your practice. Click to listen now!
Jul 12, 2024•31 min•Ep. 191
Phone tag can be so frustrating! It can seem impossible to get a potential client back on the phone once they're reached out to your practice. Are there any simple, proven strategies for improving or even eliminating phone tag? Join me, Uriah Guilford, as I share with you the strategies that we've found consistently work. Click to listen now!
Jun 28, 2024•6 min•Ep. 190
AI is here; there’s no escaping it. So how can you use the different forms of AI to support your practice? Join me, Uriah Guilford, as I chat with Claude AI enthusiast Gabrielle Juliano-Villani about how she uses this AI software in her practice. Click to listen now!
Jun 14, 2024•22 min•Ep. 189
An amazing practice manager is an essential part of a stable group practice. What do you look for in a great practice manager? If you’re a practice manager, what can you do to support your practice and practice owner even better? Join us for part of this special panel discussion between Whitney Owens, Lindsay Keisman, Jaclyn Fortier, Uriah Guilford, and Luci Carrillo. To access the full panel discussion, check out Practice Manager Pro at GroupPracticeMadeSimple.com Click to listen now!...
May 31, 2024•13 min•Ep. 188
As a business owner, knowing how to organize your taxes can be vital to the continued health and growth of your practice. Could you do with a few good financial pointers, tailored to therapy practices? Me too! Join me in as chat with my good friend, David Frank from Turning Point HQ, as he shares some super-helpful tips you can use today. Click to listen now!
May 17, 2024•40 min•Ep. 187
