How I Stay Organized at Work and Run a Business Without Burning Out (My OneNote + Notion Systems) How do you stay organized at work, lead multiple teams, run a business, and still protect your energy without burning out? In this episode, I’m sharing the exact systems I use to stay organized at work and run my business using Microsoft OneNote and Notion. These are the real productivity systems I rely on every day as a healthcare leader, university instructor, business owner, and mom of three — no...
Feb 16, 2026•15 min•Season 9Ep. 217
Systems That Protect Your Energy: Boundaries, Decisions, and Recovery at Work Are you managing your time at work—but still feeling drained? What if the real goal isn’t better time management, but systems that protect your energy? In this episode of the Get Organized at Work podcast, Kayla Fahey-Ahrndt breaks down three types of systems every leader needs: boundaries, decisions, and recovery at work. Instead of relying on discipline and hustle, you’ll learn how tools like Kanban boards, OneNote h...
Feb 09, 2026•17 min•Season 9Ep. 216
What if getting organized at work felt more like The Home Edit — and less like hustle, urgency, and mental overload? In this episode of Get Organized at Work, I’m introducing the concept of Grounded Leadership Systems and sharing why the way we organize our work has everything to do with how we lead, decide, and protect our energy. Using familiar metaphors from The Home Edit , I walk through how practical tools like Kanban boards, OneNote hubs, and visual leadership systems can function like an ...
Feb 02, 2026•15 min•Season 9Ep. 215
Stewardship at Scale: Time, Energy, Systems — and Leading Together in Uncertain Times Leadership doesn’t scale through hustle — it scales through stewardship. In this episode of the Get Organized at Work podcast, Kayla Fahey-Ahrndt explores what stewardship at scale really means for modern leaders navigating uncertainty, pressure, and complexity. This conversation moves beyond personal productivity and into collective leadership, showing how organized leaders build systems, communities, and stru...
Jan 26, 2026•14 min•Season 9Ep. 214
Proactive vs Reactive Leadership: How Organized Leaders Choose Better (Without Overplanning) What’s the real difference between proactive and reactive leadership — and why does staying proactive feel so hard once work gets busy? In this episode of Get Organized at Work , we build on last week’s conversation about decision fatigue and explore how organized leaders move from constantly reacting to intentionally choosing what matters most. We talk about proactive vs reactive leadership in real life...
Jan 19, 2026•12 min•Ep. 213
Systems That Reduce Decision Fatigue: How Organized Leaders Protect Their Energy Decision fatigue is one of the biggest — and most overlooked — challenges leaders face today. In this episode of Get Organized at Work , we explore systems that reduce decision fatigue and why organized leaders don’t rely on willpower to stay productive — they design systems that protect their time, attention, and energy. Building on last week’s conversation about stewardship as a leadership skill, this episode brea...
Jan 12, 2026•12 min•Ep. 212
Stewardship in Leadership: A Smarter Way to Manage Time, Energy, and Systems In this episode of Get Organized at Work , we explore stewardship as a leadership skill — and why it’s essential for leaders who want to be more organized, consistent, and proactive without burning out. We’ll talk about: the difference between control and stewardship how to steward your time, attention, systems, and energy why most productivity systems fail without intention and how stewardship leads to sustainable, str...
Jan 05, 2026•19 min•Season 9Ep. 211
How to Get Organized at Work in 6 Simple Steps Enjoy this replay of one of my most downloaded episodes in 2025! First recorded in March, it's very fitting for resetting ourselves for January. We'll be back in 2026 with a new episode (right now, we're resting 😴😎until the near year!). See you back next week! 📱Join the podcast community: Get Organized at Work Podcast Community ! 📝Get my free "Project Roadmap" webinar and template when you join. How to Get Organized at Work 🌱⏩ It’s time to spr...
Dec 29, 2025•20 min•Season 8Ep. 210
2025 Year in Review: The Systems, Mindsets, and Leadership Lessons That Mattered Most What if the biggest leadership lesson of 2025 wasn’t about doing more — but about doing less, better? In this 2025 Year in Review episode of the Get Organized at Work podcast, I’m reflecting on the most-downloaded episodes of the year and the leadership themes that resonated most with listeners. From building calm, effective work systems to redefining productivity, consistency, and career growth, this episode p...
Dec 22, 2025•8 min•Season 8Ep. 209
The Calm Leader’s Second Brain: How to Build a Second Brain in OneNote for Clearer Leadership If your mind feels constantly full — juggling leadership decisions, work projects, personal responsibilities, and the fear of forgetting something important — this episode is for you. In this episode of the Get Organized at Work podcast, Kayla Fahey-Ahrndt shares how building a Second Brain helped her stop holding everything in her head and start leading with more clarity, calm, and confidence. Inspired...
Dec 15, 2025•22 min•Season 8Ep. 208
Day 12 of The 12 Days of Leadership Your Leadership Blueprint for 2026: A Love Letter to the Leader You’re Becoming In the final episode of the 12 Days of Leadership series, we’re ending with something powerful — a love letter to the leader you’re becoming and a 2026 Leadership Blueprint designed to help you step boldly into your next level. If you've ever felt pulled between who you are and who you know you're capable of becoming, this episode bridges that gap. Together, we reflect on the leade...
Dec 12, 2025•6 min•Season 8Ep. 207
Day 11 of The 12 Days of Leadership How to Prepare for Promotion: Visibility, Confidence & Leadership Identity Are you ready for your next leadership role — but unsure how to actually get promoted? Welcome to Day 11 of the 12 Days of Leadership, where we’re diving deep into the mindset, visibility strategies, and leadership identity shifts required to step into your next-level position with confidence. In today’s episode, we talk about: ⭐ How to get promoted at work without burning out or ov...
Dec 11, 2025•19 min•Season 8Ep. 206
Day 10 of The 12 Days of Leadership Boundaries, Balance & Burnout Prevention for High-Achieving Leaders If you’re a high-achieving leader who feels stretched thin, exhausted, or constantly “on,” this episode of the 12 Days of Leadership is your permission slip to pause. Today, we’re talking boundaries, balance, and burnout prevention — three core skills every modern leader needs but few are ever taught. Inside this episode, you’ll learn how to recognize early burnout warning signs, set bound...
Dec 10, 2025•11 min•Season 8Ep. 205
Day 9 of The 12 Days of Leadership Think Like a Strategic Leader: Critical Thinking & Decision-Making Skills for 2026 Are you ready to move from doing the work to leading the work ? In today’s episode of the 12 Days of Leadership, we’re diving into one of the most important — and most requested — leadership skills: strategic thinking. If you’ve ever felt stuck in task mode, overwhelmed by constant decision-making, or unsure how to elevate your mindset as a new or aspiring leader, this episod...
Dec 09, 2025•10 min•Season 8Ep. 204
Day 8 of The 12 Days of Leadership Communication That Builds Trust: Coaching, Conflict & Conversations Every Leader Must Master If you’ve ever walked into a meeting thinking, “I hope this doesn’t turn into a conflict”… or avoided giving feedback because it felt uncomfortable… this episode is your guide to becoming a calm, confident communicator. Welcome to Day 8 of the 12 Days of Leadership Series, where we’re diving into one of the most requested topics from our community: 👉 Leadership com...
Dec 08, 2025•16 min•Season 8Ep. 203
Day 7 of The 12 Days of Leadership Project Management for Leaders: How to Track Work Without Drowning in Tasks Are you juggling multiple projects, managing competing priorities, or leading across several teams or locations? In Day 7 of The 12 Days of Leadership, we’re breaking down simple project management systems for leaders, especially if you don’t have a PMP certification or a formal operations background. If you’ve ever said… ✔ “I’m constantly putting out fires.” ✔ “I can’t keep track of ev...
Dec 07, 2025•11 min•Season 8Ep. 202
Day 6 of The 12 Days of Leadership The Organized Inbox & Digital Desk: Simple Systems to Reduce Work Overwhelm Are your inbox, digital files, and work apps overflowing — and constantly pulling you into reactive, stressful workdays? In Day 6 of the 12 Days of Leadership series, we’re tackling one of the biggest pain points for modern leaders: digital clutter, inbox chaos, and disorganized workflows. In this episode, Kayla shares simple, high-impact systems to help you organize your email, One...
Dec 06, 2025•14 min•Season 8Ep. 201
Day 5 of The 12 Days of Leadership Focus, Finish, Follow-Through — How Leaders Build Consistency (Day 5 - The 12 Days of Leadership) Struggling with procrastination, inconsistent routines, or unfinished projects? You’re not alone. In today’s episode of the 12 Days of Leadership series, we’re talking about one of the most requested topics in the Get Organized at Work community: how to build consistency as a leader. Whether you’re juggling competing priorities, constantly switching between tasks, ...
Dec 05, 2025•11 min•Season 8Ep. 200
Day 4 of the 12 Days of Leadership ⭐ Energy > Time: The Secret to Productivity and Prioritization for Busy Leaders Are you constantly running out of time… or are you actually running out of energy? Welcome to Day 4 of the 12 Days of Leadership series, where we flip the script on traditional productivity advice and dive into the real reason leaders feel overwhelmed: energy management, not time management. In today’s episode, Kayla Fahey-Ahrndt breaks down the exact shifts high-performing leade...
Dec 04, 2025•15 min•Season 8Ep. 199
Day 3 of the 12 Days of Leadership The TEST Method: A Delegation Framework Every Leader Needs to Know (Day 3 - The 12 Days of Leadership) If you're overwhelmed, stretched thin, or constantly doing tasks your team could be doing, this episode is your permission slip to step into real leadership — not constant doing. On Day 3 of the 12 Days of Leadership series, we’re diving into one of the most powerful (and most avoided!) leadership skills: delegation. Whether you're a new manager learning how t...
Dec 03, 2025•10 min•Season 8Ep. 198
Day 2 of the 12 Days of Leadership Leader Standard Work 101: The System That Keeps You Organized, Focused & Out of the Weeds If you feel overwhelmed, reactive, or constantly juggling tasks, this episode of the Get Organized at Work podcast is for you. Today, in Day 2 of our 12 Days of Leadership series, we’re breaking down Leader Standard Work (LSW) — the structure, systems, and routines that help leaders stay organized, focused, and strategic no matter how busy things get. Inside this episo...
Dec 02, 2025•14 min•Season 8Ep. 197
Day 1 of the 12 Days of Leadership Stop the Whirlwind: How to Shift From Firefighting to Proactive Leadership (Day 1 of the 12 Days of Leadership) Are you stuck in constant firefighting mode — reacting to problems, racing through your day, and feeling like you’re always one step behind? You’re not alone. In today’s episode, we kick off the 12 Days of Leadership series with one of the most requested topics inside the Get Organized at Work Podcast Community: how to shift from reactive to proactive...
Dec 01, 2025•13 min•Season 8Ep. 196
What You Did This Year Was Enough: A Thanksgiving Reflection for Leaders In this special Thanksgiving episode of the Get Organized at Work Podcast , leadership coach and working mom of three Kayla Fahey-Ahrndt invites you into a warm, reflective moment to acknowledge something most leaders never hear: what you did this year was enough. Kayla guides you through a gentle leadership mindfulness practice focused on gratitude, accomplishment, and self-compassion. You’ll walk through her Year-End Acco...
Nov 24, 2025•19 min•Season 8Ep. 195
Leadership Mindfulness 101: The Power of Pause and Why Slowing Down Speeds Up Success In this episode of the Get Organized at Work Podcast , leadership coach and working mom Kayla Fahey-Ahrndt explores why slowing down is one of the most powerful tools a leader can use to increase clarity, strengthen decision-making, and improve results. Through the lens of leadership mindfulness, Kayla shares how intentional pause moments create space for strategic thinking, reduce reactivity, and help leaders ...
Nov 17, 2025•25 min•Ep. 194
How Real Leaders Reset Expectations: Boundaries, Balance, and Credibility at Work In this episode of the Get Organized at Work Podcast , leadership coach and working mom Kayla Fahey-Ahrndt shares how real leaders set boundaries, reset expectations, and build lasting credibility at work — without burning out. You’ll learn how to identify the true purpose of your role, clarify what problems you’re meant to solve, and align your time with what actually drives results. Kayla also walks through her s...
Nov 10, 2025•22 min•Season 8Ep. 193
Family Command Center Upgrade: Echo Show + Google Calendar vs. Skylight (Set-Up, Tips, and Deals) Want a family command center that actually works? In this episode, Kayla shows how her household runs on an Echo Show using the Google Calendar link + the Calendar widget—covering setup, color-coding, routines, privacy tips, and why this can be a budget-friendly alternative to Skylight (especially if you already have an Echo Show or you’re eyeing Black Friday deals). You’ll walk away with a copy-and...
Nov 03, 2025•26 min•Season 8Ep. 192
👻🎃10 Spooky Truths About Career Growth (That Might Haunt You if You Ignore Them) - Halloween Episode! Ready for some Halloween fun and a career glow-up? In this special themed episode of the Get Organized at Work Podcast, Kayla Fahey-Ahrndt reveals 10 Spooky Truths About Career Growth — the hidden habits, scary energy drains, and haunting workplace patterns that can stop you from leveling up as a leader. 👻 From the Vampire of Busyness to the Phantom of Procrastination , you’ll learn how to br...
Oct 27, 2025•10 min•Ep. 191
You Don’t Have to Hustle to Be a Great Leader: How to be a Purpose Driven Leader In this episode of the Get Organized at Work Podcast , leadership coach and working mom Kayla Fahey-Ahrndt shares why hustle culture is keeping leaders reactive — and how to shift toward purposeful productivity that actually drives results. You’ll learn how to assess your work against what truly matters: your team’s goals, your leadership goals, and your organization’s goals. Kayla reveals the difference between bei...
Oct 20, 2025•16 min•Season 8Ep. 190
The Hidden Cost of Unrealistic Expectations for Leaders & 3 Mindset Shifts to Let Go In this episode of the Get Organized at Work Podcast , leadership coach and working mom Kayla Fahey-Ahrndt reveals the hidden cost of unrealistic expectations and why people-pleasing quietly drains your energy, joy, and impact at work. Learn how to spot the signs of unrealistic expectations —like guilt when resting, overcommitting, and tying your worth to productivity—and how to break the “pressure cycle” th...
Oct 13, 2025•20 min•Season 8Ep. 189
Redefining Your Best: How Self-Aware Leaders Build Realistic Expectations In this episode, Redefining Your Best: How Self-Aware Leaders Build Realistic Expectations , leadership coach and working mom Kayla Fahey-Ahrndt shares a powerful mindset shift for high-achievers who feel like they’re never doing enough. Discover why your “best” changes daily — and how self-aware leaders use reflection, realistic expectations, and proactive systems to lead without burnout. Kayla opens up about her own jour...
Oct 06, 2025•17 min•Ep. 188
